Administrative Assistant
- Requisition ID
- 186562
- Department
- 250701 Administration
- Schedule
- Full Time - Eligible for Benefits
- Shift
- Day
- Category
- Clerical & Administrative Support
Position Purpose
This position provides secretarial support to ensure the efficient operations of the department functions and coordinate the day-to-day business activities of the leadership in which the individual supports, which may include Vice President or Administrator level roles.
Nature and Scope
This position is responsible for communication, which is often of a confidential nature, and coordination of the day-to-day business activities for the department and the leaders in which the role supports.
The incumbent has daily internal contact with Renown Health System staff including corporate and hospital management and Administration along with their staff, physicians, vendors and other healthcare organizations, vendors and regulatory agencies.
The key responsibility for the Administrative Assistant is to ensure clear and efficient department operations and the support necessary for the leadership for the areas in which the role supports, including back-up support for various Directors/Managers. This includes:
• Office Management:
o Answer and direct phone calls, take messages, and provide information as needed.
o Greet and assist visitors, clients, and guests.
o Maintain office supplies inventory and place orders when necessary.
o Coordinate and schedule meetings, appointments, and travel arrangements.
• Administrative Support:
o Prepare, format, and edit correspondence, reports, presentations, and other documents.
o Handle incoming and outgoing mail, including email correspondence.
o Maintain and update filing systems, both electronic and physical.
o Assist with data entry and database management.
• Event Coordination:
o Organize and support company events, meetings, and conferences.
o Prepare materials and assist with event logistics.
• Communication:
o Serve as a liaison between departments, clients, and vendors.
o Assist in preparing internal and external communications.
• Project Assistance:
o Support various projects and tasks as assigned by management.
o Track project progress and provide updates as needed.
• Office Operations:
o Ensure the office environment is orderly and professional.
o Manage office equipment and coordinate repairs and maintenance.
This position does not provide patient care.
Disclaimer
The foregoing description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills and efforts or work conditions associated with the job. It is intended to be an accurate reflection of the general nature and level of the job.
Minimum Qualifications
Requirements - Required and/or Preferred
Name | Description |
|---|---|
Education: | Must have working-level knowledge of the English language, including reading, writing and speaking English. Preference will be given to applicants who have completed college or business school courses in secretarial science. |
Experience: | Minimum three years of responsible secretarial and computer experience. Applicants with an office management background will be given preference. Notary Public preferred. |
License(s): | None |
Certification(s): | None |
Computer / Typing: | Must be proficient with Microsoft Office Suite, including Outlook, PowerPoint, Excel and Word and have the ability to use the computer to complete online learning requirements for job-specific competencies, access online forms and policies, complete online benefits enrollment, etc. |
Benefits
Renown Health exists to make a genuine difference in the health and well-being of the people and communities we serve. And it is through your passion that this mission is made real every day. The relationship with employees is the foundation for success as we proceed with our strategic direction. We strive to build upon this solid partnership by offering a comprehensive and competitive benefits package that meets the diverse needs of employees and their family members.
With my CAREER Rewards there's peace of mind in knowing that Renown Health is also fighting for the most important things in your life - family, finances and future. Navigate options and make sure you are getting the most value from your Nursing career with us.
Paid Time Off
401(k) Company Match
Flexible Work Environment
Renown Health is northern Nevada's healthcare leader and Reno's only locally owned, not-for-profit health system. We are an entire network of hospitals, primary care offices, urgent care centers, lab services, medical specialties, and x-ray and imaging services - with more than 7,000 nurses, doctors and care providers dedicated to the health and well-being of our community.
For Providers: Renown Health and the University of Nevada, Reno School of Medicine (UNR Med) are affiliate partners in Nevada's first integrated academic health system. The affiliation aims to improve the health of the community, region, and state through research, medical education, and expanded clinical care. Renown physicians participate as joint faculty at UNR Med for teaching, lectures, supervising clinical rotations, and other academic activities for the education of medical and physician assistant students, residents and fellows.