Patient Access Representative Sr

  • Requisition ID: 171874
  • Department: 200630 Patient Access
  • Schedule: Full Time - Eligible for Benefits
  • Shift: Day
  • Category: Clerical & Administrative Support

Position Purpose

This position's primary role includes performing duties outlined in the Patient Access Representative job description and supporting the work of Patient Access Departments. Among other duties, this individual provides department education, performs registration audits, and creates / maintains standard work as designated by Patient Access Leaders. This role is also responsible for coordinating representatives’ efforts to resolve complex accounts and ensuring representatives’ interactions with patients are consistent and compassionate during the registration. The Patient Access Representative Senior may also be asked to lead projects, review productivity, and join committees as needed.

The Patient Access Representative Senior helps to monitor all registration and collection activities for the hospital and its affiliates and serves as a day-to-day resource for representatives, often working in coverage.




Nature and Scope

This position is responsible to conduct a comprehensive registration with minimal assistance, in person or by phone. This includes identifying all potential payer sources, including federal, state and county assistance programs, which will ensure reimbursement for the services being rendered. Whenever possible, such screening will be done prior to admission. The incumbent is responsible to ensure this process is expeditious, non-imposing and insurance authorizations completed meeting payer requirements. This position is accountable for timely coordination and accurate relay of information pertaining to patient admissions and insurance authorizations and potential denials by payers.


This position takes initiative to overcome roadblocks and prioritize workload, ensuring that accounts are financially secured and analyzed to ensure that all delays are identified and communicated to the appropriate personnel. The incumbent must use diplomacy in communicating effectively to patients, guardians, family members, physicians and co-workers. In addition, the incumbent is responsible to coordinate with the interdisciplinary teams to ensure a seamless registration process. The incumbent will be looked to as a primary resource for patient de-escalation and service recovery.


The responsibilities of the Patient Access Representative Senior includes but is not limited to the following:

• Performing technical aspects of work (80%) within team area of responsibility while prioritizing time (20%) to allow for:

• Developing team members through group, as well as one-on-one, training and in-services.

• Facilitating, implementing, monitoring, and appropriately reacting to quality assurance mechanisms. (JACHO)

• Monitoring and developing workflows to improve Patient Experience.

• Developing and revising procedures relevant to the assigned area, coordinated with other Patient Access teams.

• Conducting registration audits and sharing results with representatives and department leadership; works with representatives to improve performance as necessary.

• Working with Patient Access Leadership to resolve operational issues.

• Communicating and tracking of progress towards meaningful goals.

• Ensuring patient financial liabilities are being properly estimated and provided to the patient. Produces education for Patient Access personnel to improve on financial collection techniques.

• Participating in and/or assisting with quality management processes.

• Working with Patient Access Leadership on department projects.

• Acting as a resource for day-to-day operational questions.

• Serving as customer service resource for walk-in patients in hospital lobby/patient registration area.

• Maintaining a thorough understanding of federal and state regulations, payer requirements, and third party financial assistance programs.

• Having sufficient understanding of insurance protocols for referrals, co-payments, deductibles, allowances, etc., and analyzing information received to determine patients’ out-of-pocket liabilities.

• Training and performing on-boarding of newly hired employees.


The position is required to meet goals and productivity standards set by management. This includes performing quality assurance controls to ensure the final product produces a clean claim and meeting collection goals. This position also performs other duties as assigned by their direct and indirect supervisor / manager / director.


This position is expected to show through their actions the highest level of professionalism in accordance with Renown’s values of Integrity, Collaboration, Caring, and Excellence.


This position does not provide patient care.




The foregoing description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills and efforts or work conditions associated with the job. It is intended to be an accurate reflection of the general nature and level of the job.




Minimum Qualifications
Requirements - Required and/or Preferred




Must have working-level knowledge of the English language, including reading, writing and speaking English.


Requires the incumbent, at a minimum, to have been a Patient Access Representative for at least 12 months. Completion of all three levels from the Retention and Development Program, “LEVL UP” preferred. Experience in acute hospital, surgical center, or outpatient center preferred. Expectation is to have the Patient Access Representative “Senior Pathway” completed within the first year of this role.




Renown Health Patient Access “LEVL UP” Completion or complete the “LEVL UP” program within the first year of this role. Active CHAA Certification required within the first year of this role.

Computer / Typing:

Typing skills of 35-45 words per minute. Must possess, or be able to obtain within 90 days, the computer skills necessary to complete online learning requirements for job-specific competencies, access online forms and policies, complete online benefits enrollment, etc. Thorough knowledge and proficiency with MSExcel and MSWord. Experience with EPIC system preferred.




Renown Health exists to make a genuine difference in the health and well-being of the people and communities we serve. And it is through your passion that this mission is made real every day. The relationship with employees is the foundation for success as we proceed with our strategic direction. We strive to build upon this solid partnership by offering a comprehensive and competitive benefits package that meets the diverse needs of employees and their family members.

With my CAREER Rewards there's peace of mind in knowing that Renown Health is also fighting for the most important things in your life - family, finances and future. Navigate options and make sure you are getting the most value from your Nursing career with us.

  • Icon- Edu Assistance@1x

    Education Assistance

  • Icon - PTO@1x

    Paid Time Off

  • Icon - 401@1x

    401(k) Company Match

  • Icon - Flexible Env@1x

    Flexibile Work Environment

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About Renown Health

Renown Health is northern Nevada's healthcare leader and Reno's only locally owned, not-for-profit health system. We are an entire network of hospitals, primary care offices, urgent care centers, lab services, medical specialties, and x-ray and imaging services - with more than 7,000 nurses, doctors and care providers dedicated to the health and well-being of our community.

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